ABOUT SYNCWHEN

Scheduling should take
seconds, not minutes

SyncWhen is a free scheduling poll tool. Pick dates, share a link, let everyone vote. The best time is found instantly. No signup, no ads, no catch.

How it works

Three steps. Thirty seconds. Zero accounts.

1
Pick dates
Choose possible dates from a calendar. Switch between date-only mode (for casual events) or date + time mode (for meetings with specific slots).
2
Share a link
Copy your unique link and send it anywhere — Slack, WhatsApp, email, SMS. Anyone can vote without creating an account.
3
Find the best time
Everyone votes Yes, Maybe, or No on each option. The best time is scored and highlighted instantly. Results update in real time.

Yes, Maybe, No

Most scheduling tools force a binary choice — available or not. Real life is more nuanced than that. SyncWhen gives three options:

Yes — I'm free, this works
Maybe — I could make it work if needed
No — I can't do this time

Scoring: Yes = 2 points, Maybe = 1, No = 0. The slot with the highest score wins the "Best" badge.

How voting looks
Mon, Mar 23
10:00 AM
Tue, Mar 24
2:00 PM
Wed, Mar 25
11:00 AM
Yes Maybe No

What makes SyncWhen different

No signup — for anyone
The creator doesn't need an account. Voters don't need an account. Nobody needs an account. Ever.
Real-time results
Votes appear instantly as people respond. No refreshing, no checking back later. Watch the best time emerge live.
Mobile-first
Designed for phones first. Large tap targets, responsive layout, fast loading. Because most people open the link from a group chat.
Free forever
No premium tier, no feature locks, no "upgrade to unlock." Everything is free for everyone. No ads either.
Two modes
Dates only for casual events (dinners, trips). Dates + times for meetings that need a specific slot. One toggle to switch.
Admin link
The creator gets a private admin link to edit or delete the poll. No login needed — just a secret URL that only you have.

Who uses SyncWhen?

Anyone who needs to find a time that works for a group.

👩‍💻 Remote teams
🎓 Students
🏋️ Sports teams
🎉 Friend groups
🏛 Committees
💼 Freelancers
🏫 Teachers
🤝 Nonprofits
S

Built as an indie project

SyncWhen was built during a "1 startup per week" challenge. The idea was simple: Doodle used to be great, then it got bloated with ads and paywalls. We wanted to bring back what made it good — a fast, clean way to find a meeting time — and keep it free forever. No VC funding, no investors, no agenda. Just a useful tool.

Ready to try it?

Create a scheduling poll in 30 seconds. No signup needed.

Create a sync — it's free